How to Approve a Leave in Leave Central

How to Approve a Leave in Leave Central

Notes
This Leave Approval functionality is available only with Approver, Manager and Administrator roles.

Alert
Approvers can see and approve leave requests for their assigned employees only.

Managers and Administrators can see and approve leave requests for all employees.

Notes
Manager and Administrator Roles can set up for Auto Approval for Leave Requests by turning on the Auto Approval option in the Update Employee form. You can check on this article "Edit an Employee Details" section. This means they won't need to approve leave requests manually.

1. View Leave Requests

1st Way:

Usually, permitted users can view leave requests from the past 10 days on their dashboard.
The "Primary" tab displays leave requests from his immediate employees where he is there as the reporting manager, while the "Secondary" tab shows the leave requests of assigned or all employees according to permission.

Place New Leave Requests Show

2nd Way:

Permitted user roles can navigate to Manage Leave -> Leave Approvals using the menu on the right side, as shown below.

Leave Approvals Option in Side Menu

Here user needs to filter the "Pending" Leave Requests. Usually, when moving to the page, this filter option is already applied. Pending leave requests awaiting approval are displayed in Leave Approval page as shown in the image below.

Leave Approvals Page

If you need to filter "Pending" requests, choose it from dropdown menu.

2. Approve / Reject a Leave

Leave Approval Steps:
  1. Either navigate to the Dashboard or leave the Leave Approval Page as mentioned above.  
    2. Alert
    Managers and Admins can approve their own leave requests, depending on the company settings.
    If an approver is assigned to a manager or admin, they cannot approve their own leave.
  2. Click on the green eye icon of the request you want to Approve or Reject. 

    A Leave Request shows in Dashboard

    A Leave Request shows in Leave Approvals page

    This will display the Leave Approval form as a side menu on the right side of the screen.
    Info
    The form is organized into three categories: Employee Information, Leave Information, and Supervisor Information.
    InfoIn the Employee Information section, you'll find details about the employee requesting leave. The Leave Information section includes the data provided in the leave application. Finally, the Supervisor Information section displays the supervisor's name, designation, and a space for remarks from the supervisor. 
     
    Leave Approval Form

  3. Scroll down to the bottom of the Leave Approval application and locate the Supervisor Information section. 

    4. Supervisor Information Section

  4. Type your approval or rejection message in the "Supervisor Remark" text area.

    5. Adding "Supervisor Remarks"

  5. Click the "Approve" (blue rectangle) or "Reject" (Red rectangle) button based on your decision. 

    6. Approve & Reject Buttons

    If you click "Approve" button
    You will get a successful message like below.

    Approval Success message

    If you click "Reject" button
    You will get a successful message like below.

    Rejection success message

3. View Approved Requests

  1. To view approved request you have to move to the "Leave Approvals" as mentioned above.

    2. Leave Approvals page

  2. Then locate the Status filter which shown in below image


  3. Click on it to open the dropdown menu then click on "Approved".


Now you can see the Approved request.


4. Canceling an Approved Request

Approved leave cancellation has specific limitations:

    • On or Before the Leave Date: The approver can cancel the leave.

    • Past Leaves (e.g., Yesterday or Earlier): Only Managers or Admins can cancel these leaves.

  1. According to View section move to Approved Leave Request View.

  2. Then click on green eye icon.

    3. An Approved Request

  3. You will see the Leave Request Form is on the right. Please scroll down to find the "Cancel Leave" button.

    4. Requested Leave cancel form

  4. Click on "Cancel Leave" button. A confirmation pop-up will appear asking you to confirm the deletion.

    5. Delete Conformation

  5. If you wish to proceed with canceling the request, click the Delete button. Otherwise, select Cancel to stop the request cancelation process.

    6. If you click Delete; you will get success message like below.
    Leave Request cancelled successful message

5. Leave Approval with Mobile Application

Leave Central offers a mobile app for easy management and access to leave management features. The app is available for both Android and iOS devices. Use the links below to download the app on your smartphone or tablet.


iOS :  Download via App Store
Android:  Download via Play Store

To approve a leave using the Leave Central mobile app, follow these simple steps:

  1. Open the app. When you open it for the first time, you will see the Dashboard​ page. 

    2. Dashboard View of Manager Account

  2. To go to the Leaves page, tap the 'Leaves' button at the bottom of the screen. This will take you to the "My Leaves" page. 

    3. Leaves button in bottom menu

  3. Next, go to the middle tab labeled "Approvals." 


    Approvals Tab

    Approvals Page

  4. Select the leave request you want to approve, then click the "View" button. 

    A Leave Request pending for Approval

    You will see the Leave Approval form.


  5. Follow the same steps from "III" rd step of above "Approve / Reject a Leave" section to Approve / Reject your request.

6. View Approved Requests with Mobile Application

  1. Follow the first 3 steps of "Leave Approval with Mobile Application" section to move to the Approvals page.

  2. Click on the dropdown list in the top right corner of the Approvals page.


  3. A menu will appear at the bottom of the screen as below image.


  4. Select the "Approved" option. You will now see the approved requests.



    5. Approved Leave Requests

7. Canceling an Approved Request with Mobile Application

  1. To cancel an approved leave request, first go to the Approved List view page for Leave Requests. For that follow the above "View Approved Requests with Mobile Application" section steps.

  2. Then, find the request you want to cancel and click the View button.
    3. An Approved Leave Request

  3. You will get the Leave Cancelation form. Scroll down to find the "Cancel Leave" button.
    4. Cancel Leave Form - Mobile View

  4. After that, follow the steps starting from "IV" rd step of above "Canceling an Approved Request" to complete the cancellation process.

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