How to Approve an Overtime

How to Approve an Overtime

Notes
This Overtime Approval functionality available only with Approver, Manager and Administrator roles.

Alert
Approvers can see and approve overtime requests for their assigned employees only.

Managers and Administrators can see and approve overtime requests for all employees.

1. View Overtime Requests

To view overtime request, permitted user roles can navigate to Manage Overtime->  Overtime Approvals using the menu on the right side, as shown below.

Overtime Approvals Option in Side menu

Here user needs to filter the "Pending" Overtime Requests. Usually, when moving to the page, this filter option is already applied. Pending overtime requests awaiting approval are displayed in Overtime Approval page as shown in the image below.

Overtime Approvals Page

If you need to filter "Pending" requests, choose it from dropdown menu.

2. Approve / Reject an Overtime

Overtime Approval Steps:
  1. Navigate to "Overtime Approvals" page as mentioned in above section
    2. Alert
    Managers and Administrators can approve their own overtime requests, depending on the company settings.
    If an approver is assigned to a manager or admin, they cannot approve their own overtime.
    1. Click on the green eye icon of the request you want to Approve or Reject. 
      An Overtime Request
    2. This will display the Overtime Approval form as a side menu on the right side of the screen.

      Info
      The form is organized into three categories: Employee Information, Overtime Information, and Supervisor Information.
      Info
      In the Employee Information section, you'll find details about the employee requesting overtime. The Overtime Information section includes the data provided in the overtime application. Finally, the Supervisor Information section displays the supervisor's name, designation, and a space for remarks from the supervisor. 
      Overtime Approval Form

    3. Scroll down to the bottom of the Overtime Approval application and locate the Supervisor Information section. 

      4.
      Supervisor Information Section

    4. Click the "Approve" (blue rectangle) or "Reject" (Red rectangle) button based on your decision. 
      5. Approve & Reject buttons
      If you click "Approve" button
      You will get a successful message like below.

      Approval Success message

      If you click "Reject" button
      You will get a successful message like below.
    Rejection Success message

    3. View Approved Requests

    1. To view approved request you have to move to the "Overtime Approvals" as mentioned above.
      2. Overtime Approval Page

    2. Then locate the Status filter which shown in below image.

    3. Click on it to open the dropdown menu then click on "Approved".


    Now you can see the Approved request.



    4. Cancelling an Approve Request

    1. According to View section move to Approved Overtime Request View.

    2. Then click on green eye icon of the request you want to cancel.

      3. An Approved Overtime Request

    3. You will see the Overtime Request Form is on the right. Please scroll down to find the "Cancel Overtime" button.

      4. Requested Overtime Cancel Form

    4. Click on "Cancel Overtime" button. A confirmation pop-up will appear asking you to confirm the deletion.

      5. Delete Confirmation

    5. If you wish to proceed with canceling the request, click the Delete button. Otherwise, select Cancel to stop the request cancelation process.
      If you click Delete; you will get success message like below.

      6. Overtime Request Cancellation success message

    5. Overtime Approval with Mobile Application

    Leave Central offers a mobile app for easy management and access to leave management features. The app is available for both Android and iOS devices. Use the links below to download the app on your smartphone or tablet.


    iOS :  Download via App Store
    Android:  Download via Play Store

    To approve an overtime using the Leave Central mobile app, follow these simple steps:

    1. Open the app. When you open it for the first time, you will see the Dashboard ​page. 

    2. To go to the Overtimes page, tap the 'Overtimes' button at the bottom of the screen. This will take you to the "My Overtimes" page. 


      3. Overtime button in Bottom Menu

    3. Next, go to the middle tab labeled "Approvals." 

      4. Approvals Tab - Manage Overtimes

      Overtime Approvals Page

    4. Select the overtime request you want to approve, then click the "View" button. You will see the  Overtime Approval form.

      5. An Overtime Request Pending for approval

    5. Follow the same steps from "III" rd step of above "Approve / Reject an Overtime" section to Approve / Reject your request.

    6. View Approved Overtime Requests with Mobile Application

    1. Follow the first 3 steps of "Overtime Approval with Mobile Application" section to move to the Approvals page.

    2. Click on the dropdown list in the top right corner of the Approvals page.


    3. A menu will appear at the bottom of the screen as below image.


    4. Select the "Approved" option. You will now see the approved overtime requests.


      5. Approved Overtime Requests

    7. Canceling an Approved Request with Mobile Application

    1. To cancel an approved overtime request, first go to the Approved List view page for Overtime Requests. For that follow the above "View Approved Overtime Requests with Mobile Application" section steps.

    2. Then, find the request you want to cancel and click the View button.

      3. An Approved Overtime Request

    3. You will get the Overtime Cancelation form. Scroll down to find the "Cancel Overtime" button.

      4. Cancel Overtime Form - Mobile View

    4. After that, follow the steps starting from "IV" rd step of above "Canceling an Approved Request" to complete the cancellation process.

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