Team Calendar
The Team Calendar facility is available only to users with the Administrator, Manager or Approver role.
Access to Team Calendar
To view the calendar, first navigate to the Manage Leave category via the side menu and select the "Team Calendar" option, which appears as the last option.
"Team Calendar" option
Now, you can see the Team Calendar page. On the Team Calendar page, you can view the leave details for the current month.
Team Calendar Page
Understanding the Team Calendar
At the top of the page, there are colored circles that represent different leave types, as configured by the company.
Hover your mouse over these circles to see the full name of each leave type.
To switch between months, use the date navigator located in the top-left corner of the page.
Date Navigator for switching between months
Use the "Leave Only" toggle switch to display only employees who have taken leave and their leave details for the selected month. If you turn off the toggle, you will be able to see all employees in the team calendar, regardless of whether they have taken leave or not.
Switch Off "Leave Only" toggle
If you want to view the Team calendar sorted by department or team, please use the following dropdown list to select the relevant option.
Department or Team Dropdown
Employee Selection
- Yellow Dashed Boarder: Indicates a Pending leave request awaiting approval.
- Full Oval: Represents Full day leave. Extended from start date to end date
- Left Semi-oval: Represents a Morning half-day.
- Right Semi-oval: Represents an Evening half-day
When you hover the mouse over any leave in the calendar, a summary view will pop up. If you need further details about the leave, click the View button.
Export to Excel
If you require the leave list within Calendar, click the "Export to Excel" button located in the top right-hand corner of the screen.
Export CSV button
Apply for a Leave through Team Calendar
Using Team Calendar, Managers and Administrators can apply for leave on behalf of any employee, while Approvers can only apply for employees they oversee as Leave Approver.
Choose the employee's name and the requested leave dates. To select the leave dates, click and drag your cursor over them. This will open the Request Leave Side Panel and automatically populate the selected dates. Make any necessary adjustments and then submit your leave request as you normally do through the leave request application.
To learn how to apply for leave using the Request Leave form, please refer to this article.
Apply Leave through Team Calendar
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