Time Off In Lieu Request

Time Off In Lieu Request

1. What is Time Off In Lieu (TOIL)

Time Off in Lieu (TOIL) is a policy that lets employees take extra paid leave instead of getting paid overtime for working more hours. This means employees can use their extra hours worked to take time off later.
To use TOIL in Leave Central, first add your Time Off In Lieu Request. After that, if it's within the allowed time period, you can take your TOIL Leave.
With the Leave Central you can take Time Off IN Lieu leave based on the hours. The minimum you can request / take is 15 minutes.

2. How to Enable Time Off In Lieu

If you cannot find the option for Time Off In Lieu when making Leave requests, you need to adjust a setting. You can find out how to enable the Time Off In Lieu Setup in your company by clicking here.
Alert
This setting is only available for Administrator roles.
InfoYou can enable either Time Off In Lieu (TOIL) or Compensation Leave. You can request TOIL in hours and use it in hours, while Compensation Leave is requested and used in days, with a minimum of 15 minutes.
Depending on your selection, either TOIL or Time Off In Lieu Leave will appear in your leave request, and you can also off it.

To check how to take Compensation Leave, click here.

3. How to Apply for a Time Off In Lieu Request

To apply for Compensation Leave, follow these steps:
  1. Go to either the Dashboard Page or the My Leaves Page, and look for the Apply Leave button.

    2. Dashboard Page - Apply Leave button

    My Leaves Page - Apply Leave button

  2. Click the dropdown arrow and select "Time Off In Lieu Request" from the list.

    3. Apply Leave Option


    You will see the "Apply Time Off In Lieu Request" form on the right side panel.

    Apply Time Off In Leave Request Form


  3. Find the field labeled "Select Start Date/Time" and choose the start date and time for your compensation request. After Selecting date and setup time you have to click "OK" button there.

    4. Selecting Start Date / Time

  4. When you set the start time, the end time will automatically be set to two hour later. Then, time in the "Select End Date/Time" field. When you set an end time, you can adjust the minutes in 15-minute intervals.

    Setup 2 hours automatically

    5. Changing End Date / Time

    After you set a start time, the duration field will be automatically filled with the total duration. 

    Total Duration Field

  5. Next enter the comment for the TOIL request.

    Comment Field

  6. (Optional) If you have any documents related to your compensation request, attach them. (If you need to see Document upload process please check the "How to Apply for Leave in Leave Central" article  X th Step of "1. Apply for an own leave (Self-application)"

    2. Upload Document Field

  2. After filling in all the required fields, click the "Apply Request" button to submit your request.

    3. Apply Request Button

    You will see a success message once your request is submitted successfully.

    TOIL Request Successful message

    Once you apply for a Time Off In Lieu Request and receive approval, you can view your Time Off In Lieu Leave balance on the dashboard and the My Leaves pages.
    Time Off In Lieu Leave Balance View
Dashboard Leave Balances
    Also, user got the Time Off In Lieu as an option of Leave request Type with the Leave Application.

    Leave Application Form - TOIL Option

    Info
    Manager, Approver and Administrator Roles can request Time Off in Lieu for another employee. To do this, they need to turn on the "Assign Request for an Employee" toggle switch and select the relevant employee.



4. Approve / Reject Time Off In Lieu Request

TOIL Request View - My Leave page view

TOIL Request View - Leave Approval Page

For Time Off In Lieu, follow the same process as regular leave approval. You can find details in the Leave Approval article here.

When Time Off In Lieu Leave Request Approved successfully you can see the success message like below.

Compensation Leave Approval success message

5. Take Time Off In Lieu Leave When You Apply for a Leave

You should follow the same steps as a regular Leave Application. Please follow the steps of the Self Leave Application section (for Self Leave apply) or the Apply Leave on behalf of another employee section (for apply leave on behalf of other) of the "How to Apply for Leave in Leave Central" article. 

Info
When a user gets approval for their Time Off In Lieu request, they will see a new option in the Leave Type field of the Leave Request form called "Time Off In Lieu".
Notes
For the VII th step you will see a new option available "Time Off In Lieu". Select that as the Leave Type.
Notes
When you take Time Off In Lieu Leave, a new option called "Custom" will appear with Duration field dropdown.

Day Duration Options

After you select "Custom" option, you will see two new fields: Start Time and Time Duration. 

Custom Option and Related Field

The duration options will change based on your selected start time. Both your Start Time and Duration will be showed in 15-minute intervals.

Start Time Options

Time Duration Option


6. Apply for a Time Off In Lieu Request with Mobile Applications

Leave Central offers a mobile app for easy management and access to leave management features. The app is available for both Android and iOS devices. Use the links below to download the app on your smartphone or tablet.

iOS :  Download via App Store
Android:  Download via Play Store

To Request TOIL, follow these steps:
  1. For the first three steps, you can follow the same process as in the "Apply for a Leave with Mobile Applications" section in Apply for a Leave article.

  2. Then, from the menu select the option Time Off In Lieu Request

    Time Off in Lieu Request Option

    3. You will get the Time Off In Leave Application form

    TOIL Request Application - Mobile View

  3. Then to complete the request follow the steps starting from III th step in the above "How to Apply for a Time Off In Lieu Request" section.
InfoTo select the Start date and time, make sure to click the Done button at the bottom of the page after you finish your selection.
    Done button for saving Selected date

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